Courtown Golf Club Members Privacy Policy
Courtown Golf Club is committed to the protection and safeguarding personal data you have provided us with. We want you to know that you can trust us to keep your personal information safe as required by the General Data Protection Regulations (GDPR) which came into law on 25TH May 2018. We set out below the information the Club holds on you, why we hold it and who it is shared with. The Club has appointed Mr. Paul Mc Donald as Data Protection Officer. Paul will be happy to assist you with any queries you may have in respect of your rights under GDPR and can be contacted by email at [email protected] or by letter marked for his attention addressed to Courtown Golf Club.
The club utilises the ClubNet system on-line booking system on which personal data is processed. Smart, BRS, Masterscoreboard, Constant Contact, Survey Monkey, Web Site Provider GoCardless and Golf Club Subs are currently also in use and store information. Club Professionals and Caterers also have access to your information.
Club Systems
This system is used for the general administration of the club in respect of membership.
Name
Address
Date of birth
Mobile and/or home phone number
Email address
Bar purse details
This data is used to communicate with you in respect of your membership, including renewal and to communicate with you in relation to events happening within the club.
Your phone numbers and email address may be shared with the Club Professional and other members for the purpose of arranging matches and other golf related matters.
Your birth date may also be shared with team managers and Golf Ireland for the purpose of selecting and entering teams for competitions which have minimum or maximum age entry rules.
Your bank details are recorded if you are availing of this facility to pay your annual subscription.
ClubNet
This system is used for booking golf. The personal data held on this system include;
Name
Address
Email address
Mobile and/or home phone number
Date of birth
Hard Copy Records
The Club also holds the following hard copy personal records;
Membership Applications forms
Medical Certificates
Membership application forms are maintained for historical records and to validate details in respect of members. Medical certificates are held only in respect of members who have been approved to use motorised buggies in competitions and /or members who have supplied certs for Leave of Absence.
CCTV
The Club has installed a number of CCTV camera in the clubhouse, the environs of the clubhouse and car park. These cameras are used only for security purposes and for the safety of our members and visitors. Images captured on the cameras are retained for a period of one month. They are viewed only by authorised staff and are shared only with the Garda Síochána in the event of a report of a security breach or possible criminal activity.
Photographs
From time to time the Club takes photographs of players on the course and at presentations and social events. These photographs may be posted on the Club website and Social Media pages. This is done purely for social purposes.
Your Rights
As a member you have the right to gain access to your personal records and to request the Club to amend any personal data that is incorrect or out of date. You may also request a copy of your personal records. In order to do this you should contact the office and complete a Data Access Request Form. Under GDPR the Club has up to one month to process a request , but in all cases we will endeavour to deal with your request as soon as possible. In order to view or obtain a copy of your personal data you must present yourself at the office and provide proof of identification. You also have the right to limit or restrict the use of your personal data by notifying the Club’s Data Protection Officer. You should be aware that it is necessary for the Club to hold certain data in order to facilitate your membership of the Club.
Our Commitment
The Club takes its responsibilities under GDPR very seriously and will use its best endeavours to ensure that your data is kept securely and is processed and/or shared strictly in accordance with the law. Only persons with a legitimate and lawful reason will have access to your data and it will not be shared with anyone without your specific consent. We undertake to deal with any access as quickly as possible and to seek your permission if there is a need to process your data outside the parameters set out in this policy document.
We reserve the right to make alterations from time to time to our Privacy Policy without prior notice. You are advised to check our Club Website [email protected]
Any queries you have in respect of your rights under GDPR should be addressed to The Data Protection Officer.
April 2021
Courtown Golf Club is committed to the protection and safeguarding personal data you have provided us with. We want you to know that you can trust us to keep your personal information safe as required by the General Data Protection Regulations (GDPR) which came into law on 25TH May 2018. We set out below the information the Club holds on you, why we hold it and who it is shared with. The Club has appointed Mr. Paul Mc Donald as Data Protection Officer. Paul will be happy to assist you with any queries you may have in respect of your rights under GDPR and can be contacted by email at [email protected] or by letter marked for his attention addressed to Courtown Golf Club.
The club utilises the ClubNet system on-line booking system on which personal data is processed. Smart, BRS, Masterscoreboard, Constant Contact, Survey Monkey, Web Site Provider GoCardless and Golf Club Subs are currently also in use and store information. Club Professionals and Caterers also have access to your information.
Club Systems
This system is used for the general administration of the club in respect of membership.
Name
Address
Date of birth
Mobile and/or home phone number
Email address
Bar purse details
This data is used to communicate with you in respect of your membership, including renewal and to communicate with you in relation to events happening within the club.
Your phone numbers and email address may be shared with the Club Professional and other members for the purpose of arranging matches and other golf related matters.
Your birth date may also be shared with team managers and Golf Ireland for the purpose of selecting and entering teams for competitions which have minimum or maximum age entry rules.
Your bank details are recorded if you are availing of this facility to pay your annual subscription.
ClubNet
This system is used for booking golf. The personal data held on this system include;
Name
Address
Email address
Mobile and/or home phone number
Date of birth
Hard Copy Records
The Club also holds the following hard copy personal records;
Membership Applications forms
Medical Certificates
Membership application forms are maintained for historical records and to validate details in respect of members. Medical certificates are held only in respect of members who have been approved to use motorised buggies in competitions and /or members who have supplied certs for Leave of Absence.
CCTV
The Club has installed a number of CCTV camera in the clubhouse, the environs of the clubhouse and car park. These cameras are used only for security purposes and for the safety of our members and visitors. Images captured on the cameras are retained for a period of one month. They are viewed only by authorised staff and are shared only with the Garda Síochána in the event of a report of a security breach or possible criminal activity.
Photographs
From time to time the Club takes photographs of players on the course and at presentations and social events. These photographs may be posted on the Club website and Social Media pages. This is done purely for social purposes.
Your Rights
As a member you have the right to gain access to your personal records and to request the Club to amend any personal data that is incorrect or out of date. You may also request a copy of your personal records. In order to do this you should contact the office and complete a Data Access Request Form. Under GDPR the Club has up to one month to process a request , but in all cases we will endeavour to deal with your request as soon as possible. In order to view or obtain a copy of your personal data you must present yourself at the office and provide proof of identification. You also have the right to limit or restrict the use of your personal data by notifying the Club’s Data Protection Officer. You should be aware that it is necessary for the Club to hold certain data in order to facilitate your membership of the Club.
Our Commitment
The Club takes its responsibilities under GDPR very seriously and will use its best endeavours to ensure that your data is kept securely and is processed and/or shared strictly in accordance with the law. Only persons with a legitimate and lawful reason will have access to your data and it will not be shared with anyone without your specific consent. We undertake to deal with any access as quickly as possible and to seek your permission if there is a need to process your data outside the parameters set out in this policy document.
We reserve the right to make alterations from time to time to our Privacy Policy without prior notice. You are advised to check our Club Website [email protected]
Any queries you have in respect of your rights under GDPR should be addressed to The Data Protection Officer.
April 2021